Kroll Fraud Solutions Blog – A Dialogue on Data Security

Ten tips for fax safety

As we discussed in the last two posts in this series, you can see how even mundane office equipment can pose a serious security risk. Part of the security battle here is simply understanding the issue, because the technology already exists to help you erase your fax or copier hard drive. So, are you safeguarding against what amounts to pure error?

As it turns out, there are several steps you and your staff can take to reduce the risk of misdirected faxes:

Faxes and copiers hang on to your sensitive documents a lot longer than you think

As if worrying about causing a data breach through simple fax error weren’t enough, there’s another menace lurking in your office equipment that can sabotage your security. Most copiers and fax machines less than seven years old contain hard drives or memory chips that can record and store any data sent through the machine; that is, any document you copy or fax.